Administrative assistant – office Full Time

Languages
English, Hindi and Punjabi

Education
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience
1 year to less than 2 years

Responsibilities
Tasks:
Arrange and co-ordinate seminars, conferences, etc.
Supervise other workers
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents

Experience and specialization
Computer and technology knowledge
Google Docs
MS Excel
MS Office
MS PowerPoint
MS Word
MS Windows

Work conditions and physical capabilities
Fast-paced environment
Work under pressure
Repetitive tasks
Attention to detail

Personal suitability
Ability to multitask
Accurate
Client focus
Excellent oral communication
Excellent written communication
Flexibility
Organized
Reliability
Team player