VidCom Communications Ltd., a company involved in selling Audio Visual, Professional Video and Broadcast Equipment, is looking to hire an Administrative Assistant / Shipper & Receiver based out of our offices in Burnaby, BC, Canada. This is a full time permanent position, requires approximately 40 hours of work a week and starts immediately. This full time position is based out of our office in Burnaby and cannot be done remotely. Candidate should be a Citizen or Permanent Resident and legally allowed to work in Canada.
– Answer multi-line telephone system, check voice mail and take messages.
– Greet customers, vendors and other visitors to the office.
– Maintain customer and vendor contact list.
– Prepare sales orders & purchase orders. Review vendor and manufacturer contracts.
– Liaise with vendors, confirm order acknowledgements and get ETA on deliveries.
– Manage shipping and receiving, liaise with shipping & courier companies, receive, send and track shipments.
– Capable of lifting and shelving small to medium heavy boxes.
– Maintain electronic and paper filing systems diligently.
– Process credit and debit card payments, prepare receipts. File receipts safely.
– Prepare product packing slips, rental & loan contracts/documents.
– Liaise with accounting, manage and update due dates for account receivables & payables.
– Receive cheques and prepare cheque deposit book.
– Assist in the planning & coordinating of meetings, conferences and trade shows.
– Manage/Update VidCom’s Social Media Profile on Facebook, Twitter, LinkedIn etc.
– Honest, Punctual, Ethical and Conscientious.
– At least 3-4 years of prior experience in an administrative role.
– Client centric, provide top quality client service.
– Fluent with Microsoft Office (Word, Excel, Outlook) and good computer skills.
– Good understanding of administrative duties and best practices.
– High standard of integrity and commitment to exceptional service.
– Strong verbal and written English language skills required.
– Excellent communication and interpersonal skills.
– Capable and willing to learn new software applications and new best practices.
– Self-motivated with high performance standards.
– Strong team player with ‘can-do’ attitude, able to meet deadlines.
– Strong attention to detail, sense of urgency and able to multi-task.
We offer the opportunity to forge an exciting and satisfying career path which is supported
by a competitive salary, commission and benefit package.