Job Title: Office Administrator
Employer: HT Gardening and Lawncare
Location: New Westminster, BC and client's locations.
Salary: $39 per hour
Hours: 30 hours per week
Terms of Employment: Permanent, Full-time
Vacancies: 1
Start Date: As soon as possible
Job Description
HT Gardening and Lawncare is seeking a reliable and organized Office Administrator to support the administrative and operational functions of our growing landscaping business. The successful candidate will assist with office administration, customer coordination, scheduling, project documentation, invoicing, and operational support to ensure efficient business operations.
Duties and Responsibilities
• Oversee and coordinate office administrative procedures and implement efficient administrative processes
• Maintain customer files, service records, contracts, and project documentation
• Prepare and process invoices, purchase orders, work orders, and related business records
• Assist with bookkeeping functions, payroll information collection, expense tracking, and administrative reporting
• Coordinate customer inquiries, appointments, site visits, and service schedules
• Assist in preparing quotations, estimates, and proposal documents for landscaping projects
• Follow up with customers regarding project schedules, service requirements, and work completion
• Coordinate office supplies, equipment, and administrative resources
• Assist in maintaining project schedules and supporting operational planning activities
• Prepare correspondence, reports, forms, and other business documents
• Support the owner with administrative coordination related to ongoing landscaping projects and business operations
• Perform other related administrative duties as required
Employment Requirements
• Completion of secondary school required
• College diploma in business administration, office administration, accounting, bookkeeping, or related field is an asset
• Minimum 5 years of progressively responsible office administration, office coordination, or senior administrative support experience. Required experience must include invoicing and financial record administration, bookkeeping support and expense tracking, payroll information administration, preparation or assistance with quotations, estimates, proposals or work orders, customer appointment and service scheduling, supplier or vendor coordination, maintenance of customer, contract and project records, and management of multiple administrative priorities
• Proficiency with Microsoft Office applications
• Experience using bookkeeping, accounting, CRM, or business administration software
• Strong organizational and communication skills
• Ability to manage multiple priorities and meet deadlines
• Experience supporting landscaping, construction, property maintenance, trades, field-service, home-service, or another project-based service business
Work Setting
Office environment with occasional visits to customer locations within the Lower Mainland for scheduling, coordination, and administrative support purposes.
Work location: On site. No remote work option.
Valid driver's licence required. Must be legally eligible to drive in BC and able to obtain a BC Class 5 driver's licence as required by provincial licensing rules. Must be able to travel to client locations throughout Metro Vancouver.
How to Apply
Please submit your resume and cover letter to:
Please include:
- Resume
- Cover letter
- At least one recent written employment reference or letter of recommendation confirming relevant office administration experience. The employment reference should identify the employer, applicant's job title, dates of employment, and main responsibilities.
Applicants should clearly identify their total years of office administration experience and their experience with invoicing, bookkeeping support, quotations or estimates, scheduling, supplier/vendor coordination, and administrative software.
Only candidates selected for an interview will be contacted.